Graduate Education Manager » Administrators » Milestones

Milestones: Project dates, objectives and goals

Graduate Education Manager’s standard Milestones functionality provides ‘out-of-the-box’ functionality for the management of student key dates/deadlines, objectives and goals.

The Graduate Education Manager Milestones engine calculates student submission deadlines and other key dates/deadlines for students. Project dates, objectives and goals for each student can be seen under the ‘Milestones and goals’ option on the right of the student project record.

Project dates and alerts

As part of the design of your system Haplo work with institutions to define student key project dates and related alerts. These are typically taken from institutional regulations, policies and processes and relate to deadlines during a project that are supported by workflows within the Graduate Education Manager system, e.g. exams, annual progression. Dates or deadlines unrelated to workflows are managed via Objectives.

Project dates calculation engine

The Project dates calculation engine uses the student’s start date, mode, and intended award to calculate specified dates. Deadlines are automatically recalculated upon approval of changes to mode, extensions or suspensions.

Historical suspensions, extensions and changes of mode (those that were approved prior to deploying Graduate Education Manager) can be taken into account if the data is provided during the implementation of Graduate Education Manager.

Administrators can override upcoming project dates for individual students by selecting the set/edit buttons next to each date on a student’s Project dates table.

Note: Manual override of upcoming project dates will prevent from future automatic project dates calculation.

Alerts

Graduate Education Manager sends an automatic reminder email to the student (or where relevant the supervisor) an agreed number of days or weeks prior to each deadline. The date of the alert is recorded on the student’s project dates table.

Objectives

Milestones applied to groups of students based on a defined applicability criteria, such as Research Institute, Project mode or award type.

Objectives functionality is not required, if all key dates are covered by Project Dates and alerts.

Goals

A goal is a milestone that is applied to only one project. These can be defined by the student, supervisors, or other privileged roles at the institution. These can be defined ad-hoc or as part of a workflow, like an Annual Progression Review.